Form 2 of Registration

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FORM 1: Artist, Performer, Volunteer and Exhibitor/Vendor Registration Form

Welcome to the Great Lakes Networking Society of BC (GL-BC).

Bienvenue à la Great Lakes Networking Society of BC (GL-BC)!

✔ Tick your role(s)

✔ Complete only the sections that apply to you

✔ All personal and identity information is voluntary and confidential

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Section A: Participant Role (Tick One or More)

ArtistPerformerVolunteerExhibitorVendor

Which program/event/festival are you participating in?

Mashujaa – Black History Beyond FebruaryCanada–Africa Heritage and Cultural FestivalHarambeecouver Arts and Reconciliation Festival

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Section B: Basic Information (Artists and Performers Only)

Full Legal Name:

Preferred/Stage Name:

City/Province of Residence: Region:

Email:

Phone Number:

Social media handles / website:

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Section C: Cultural/Community Information

Cultural/Ethnocultural Affiliation (self-identified):

Languages Spoken:

Do you identify as part of any of the following communities?

Black/African/African DiasporaIndigenousRacialized (e.g., Asian, S/Asian, E/Asian, Southeast Asian, Middle Eastern, Latin American, etc.)Newcomer/RefugeePerson with a disabilityLGBTQ2S+Interfaith or Faith-Based MinorityNot part of an equity-deserving groupOther (self-describe, optional)Prefer not to say

This information is collected voluntarily and used only in aggregate for reporting purposes. It helps us improve inclusion, accessibility, and equity in our programs.

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Section D: Accessibility Needs

Do you require any accessibility accommodations?

MobilityHearingVisualLanguage/InterpretationOther (please specify)

Other (please specify):

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Section E: Artists and Performers Only

Art Form/Discipline:

Short description of performance or artistic contribution:

Preferred performance length: 10 min20 min30 min45 min1 hr1.5 hrs2 hrs3 hrs

Technical needs (sound, mic, stage, table, etc.):

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Section F: Volunteers Only

Areas of interest (tick all that apply):

Event supportVideographers/PhotographersRegistrationLogisticsHospitalityStage supportStage ManagementExhibition supportSecurityCommunity OutreachChild Care/Seniors/Wellness/Prayer Tent, etc.

Dates:

Times: MorningAfternoonEveningNight

Honorarium required? YesNo

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FORM 1 – (a): Vendor and Cultural Exhibitor Registration

Section A: Organization/Individual Info

Organization or Individual Name:

Contact Person:

Email: Phone:

Section B: Exhibition/Vendor Details

Type of exhibition:

Visual artCultural artifactsEducational displayHistorical materials/Traditional crafts

Short description of display or products:

Space requirements:

TentTableWall panelsPower/Internet

Additional notes:

Section C: Dates and Logistics

Requested participation preferred dates:

Setup/Teardown needs:

Section D: Consent, Media, and Participation Terms

Media and Documentation Consent: I consent to photography, audio, and/or video recording of my participation for promotional, educational, archival, and reporting purposes, including reporting to municipal, provincial, and federal funders.Voluntary Participation: I understand that participation is voluntary and does not guarantee compensation unless otherwise agreed in writing.Event Changes or Cancellation: I understand that organizers may modify, reschedule, or cancel activities due to unforeseen circumstances. Where possible, participants will be notified at least 24 hours in advance.Attendance and Punctuality: I understand the importance of timely attendance and agree to communicate promptly if delays or issues arise.Attendance and Payment Terms: I understand that failure to attend, late arrival, or withdrawal without reasonable prior notice may result in adjustment or forfeiture of any advance payment, unless otherwise agreed in writing or where circumstances are beyond my control.Good-Faith Participation: I acknowledge that advance payments are provided in good faith to support event planning and agree to communicate promptly if issues arise.

Additional Terms (Exhibitors and Vendors Only)

Display and Sales Consent: I consent to display and/or sell my artwork, products, or services and acknowledge the organizers are not responsible for sales, theft, or damage.Exhibit Materials: I will provide all materials, equipment, and staffing required for my exhibit and remove items promptly at the end of the event unless otherwise arranged.Health, Safety and Liability: I agree to comply with all safety and public health requirements and release the organizers from liability for accidents, damage, or loss.Promotion and Marketing Consent: I consent to the use of my business/brand name, images, or artwork for promotional and reporting purposes.Compliance with Event Guidelines: I agree to follow all event rules, schedules, and guidelines. Failure to comply may result in removal from the event.

Booth Purpose:

Information and Promotion (sharing your organization, services, or cultural knowledge)Business (selling products, services, or merchandise)

Optional description:

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FORM 1. (b) : Food Vendor Consent and Agreement

Display and Sales ConsentHealth and Safety CompliancePromotion ConsentLiability ReleaseEquipment and Support Requests (subject to availability and cost)Setup and Cleanup Responsibility

Vendor/Business Name: Permit #:

FORM 1. (b): Food Vendor Registration and Agreement (Food Vendors Only)

1. Vendor Fee and Agreement

I understand that I will be charged $180 per Day/Tent, which includes one table and two chairs, for the 7-day period of the event/festival.

I agree and accept these terms

2. Health and Safety Compliance

I confirm that my services comply with the BC Health and Safety Code, and I will have all necessary documentation (permits, certifications, etc.) available upon request.

I confirm and agree

3. Type of Service Provided (Select all that apply)

FoodDrinksDelicacies

4. Menu/Items Description (Optional)

Please briefly describe the items or menu you will provide:

5. Vendor Consent

I understand and agree to the following:

• I am responsible for providing all materials, equipment, and staffing required for my booth.

• I will set up and remove all items promptly at the beginning and end of the event.

• I release the organizers from liability for accidents, damages, or losses related to my booth or services.

• I consent to the use of my business/brand name, logo, or images/photos for promotional purposes related to the event, including social media, website, and funder reporting.

I have read, understood, and agree to the terms above

Vendor Name/Business:

Signature:

Date:

Name:

Date: